Self-regulation industry and government regulations are the hallmark of the financial services industry. This matrix of policies and regulations results in a complex and dense legal exposure for the financial corporate entity as well as for officers and managers personally.
Financial services organizations must ensure the same level of compliance in the area of electronic communications as they do in other types of communications and record keeping.
At Marshal, we develop easy-to-use, modular and integrated content security management solutions. Marshal’s solutions:
Assist finance sector customers with regulatory, legal and policy compliance
Enable them to secure their IT assets and reputations
Help them to manage IT-related risk
The Law and Regulation Matrix
Financial institutions face external requirements to safeguard electronic customer and transaction data. To meet these requirements, they must design and implement comprehensive written information security policies.
A significant body of law and regulation affects such areas as:
Privacy
Records retention and archiving
Monitoring for compliance
Recovery or discovery of information in response to litigation or court orders
Marshal solutions can help financial services providers to comply with governance and regulatory frameworks, while also securing their IT assets and managing risk. Some of the ways in which we can help include:
Minimizing the personal exposure of officers of financial services providers by ensuring that they are always able to produce evidence of compliance enforcement on request
Preventing the errors that employees can make when transmitting client and transaction data electronically
Ensuring that email messages and attachments are retained, to meet regulatory compliance. Some jurisdictions will punish the responsible officer or manager with personal fines or even imprisonment
Ensuring that regulations covering the monitoring of customer e-communications are met
Audits
Financial institutions are subject to a complex system of internal, external and regulatory audits on a continuous basis. To meet auditing, governance and regulatory requirements, financial services providers must protect customer information against threats to security, confidentiality and integrity. Key hurdles to overcome include:
Audits that now involve privacy issues and network security concerns
Requirements that must address security policy at all levels (creation, communication, implementation, enforcement and improvement)
Demonstration of compliance with law and regulations, and adherence to internal security controls
Enforcement of separation of duties and security incident response measures
Privacy and non-disclosure policies can be enforced at the email gateway with MailMarshal's sophisticated lexical analysis and file type rules.
Retention requirements are supported by MailMarshal's email archiving abilities.
Monitoring of email communications is available with MailMarshal's reporting and archiving features.
Secure transmission is provided through MailMarshal's support for encrypted email.
Privacy and security are also assured by WebMarshal's ability to restrict Webmail access and file uploads and downloads at http, https and ftp sites.
Data leakage is prevented from occurring either deliberately or accidentally by using MailMarshal and WebMarshal at the gateway and Marshal Endpoint Security at the endpoint.
Please contact us to discuss any specific legal compliance requirements that you may have, and how Marshal can help you.
